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Purchase Orders
Objective
To monitor the quality, accuracy, lead
times and costs of purchases, while providing comprehensive supplier
performance analysis.
The Value of SYSPRO
Purchase Orders
- Gives detailed screen query
including graphical purchase order commitment
- Uses inventory cost, last price paid
or contract pricing when creating orders
- Analyzes vendor performance for
delivery times, quoted prices and previous quality specifications
- Has Full Goods Received Notes (GRN)
suspense facilities with A/P to P/O matching and variance
reporting
- Streamlines purchasing with purchase
order requisitions and authorization procedures
- Provides automatic requisitioning
via customer back orders
- Gives the ability to fax purchase
order documents
- Lines P/O to Sales Order or Work
Order
- Preview of reports to screen, fax
and e-mail capabilities
Matching SYSPRO to your business
- Maintains multiple vendor stock
codes and prices, cross referencing to inventory stock codes
- Has an extensive notepad capability
for P/O comments
- Orders stocked and/or non-stocked
items easily to suit all purchasing needs
- Gives multiple user-defined P/Os and
GRN document formats
- Provides user-defined follow-up
codes and dates to prompt buyers for appropriate expediting
- Retains original and revised due
dates to monitor supplier performance
- Orders for multiple due dates and
warehouses
- Allows two-stage receipting for
inspection items
- Orders stocked and non-stocked
(custom order) items on the same order
- Purchases in multiple units with
user-defined conversion rates
- Allows automatic inclusion of
purchasing comments for each line item
- Fast, efficient receiving options
allow receiving of entire order or incoming transactions from a
data collection system
- Receives directly into Work in
Progress
- Blanket P/O facility
- Customizable set of data entry
fields that may be viewed in the query
- Non-merchandise apportionment across
all lines
- Ability to Export P/O in XML format
Audit Trails and Reporting
- Full inventory journals are
generated for P/O receipts
- The GRN system monitors variances
between the price paid and current cost
- Reports variances between the
receipt price (P/O) and the invoiced price (vendor’s invoice) or
purchase order price and standard cost
- Expediting reports (user definable)
prompt buyers to follow up by vendor, by item, etc.
- Extensive vendor performance reports
- Prints inspection documents on-line
- Provides the facility to print local
or foreign purchase orders
- Gives the receipt history and tracks
scrap/rejections per supplier
Integration
- Integrates with the Inventory
Control, Work in Progress, Sales Orders & Invoicing, Return to
Vendor and the Requirements Planning modules
- Links to Accounts Payable through
GRN system, verifying that goods have been received
- E-mail reports or fax documents with
the Office Automation module
© 2002 Syspro. All
Rights Reserved. All trademarks are recognized.
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